Privacy Policy
ceibaaccounting.com
Effective date: October 3, 2025
Owner: Ceiba Accounting — Alex Rivea (“Ceiba Accounting”, “we”, “us”, “our”)
1) Scope and Applicable Laws
We process personal information in line with U.S. federal law and the laws of the State of Florida, including:
Florida Information Protection Act (FIPA), Fla. Stat. § 501.171 (data security and breach notification).
Federal Trade Commission Act, Section 5 (unfair or deceptive practices).
Children’s Online Privacy Protection Act (COPPA) (data from children under 13).
We also consider industry best practices inspired by modern state privacy laws (e.g., CCPA) as a reference for user rights and transparency.
2) Controller/Contact
Business Name: Ceiba Accounting — Alex Rivea
Address: [Add U.S. address, e.g., Miami, Florida, USA]
Phone: [Add U.S. phone number]
Email: [email protected]
3) What We Collect
We may collect:
Identifiers & contact data: name, email, phone, address.
Professional info: company name, role, tax/accounting context you share.
Usage data: pages viewed, device/browser info, IP, timestamps, referral URLs.
Communications & submissions: messages, forms, support requests.
Cookies/Similar tech: details in our Cookie Policy.
Sensitive data: We do not seek to collect sensitive data. If you voluntarily provide it, we will only process it with your explicit consent or as permitted by law.
Children’s data: We do not knowingly collect information from children under 13. If you believe a child provided personal information, contact us to delete it.
4) How We Use Information
Provide, maintain, and improve the website and services.
Respond to inquiries, support, and client onboarding.
Security, fraud prevention, and compliance with legal obligations.
With your consent, send marketing communications (you may opt out anytime).
Analytics to understand performance and user experience (aggregated where possible).
5) Lawful Basis / Legal Grounds
We process data based on one or more of: your consent, performance of a contract or pre-contractual steps, legitimate interests (e.g., site security, service improvement), and legal obligations.
6) Sharing and Disclosure
We do not sell personal information. We may share data with:
Service providers/Processors (hosting, analytics, email delivery, security) under confidentiality and data-protection obligations.
Legal/Compliance recipients when required by law, court order, or to protect rights, safety, or security.
Business transfers (e.g., merger or acquisition), in which case we will provide notice.
7) Data Security
We use administrative, technical, and physical safeguards (including SSL/TLS encryption) to protect personal information. Under FIPA, if a data breach likely compromises your personal information, we will notify you and applicable authorities within the legally required timeframes.
8) Data Retention
We keep personal information only as long as necessary for the purposes described, to comply with legal obligations, resolve disputes, or enforce agreements. When no longer needed, we will delete or de-identify it.
9) Your Privacy Choices & Rights
Subject to applicable law, you may:
Access your personal information.
Correct/Update inaccurate data.
Delete your information (subject to legal retention).
Opt-out of marketing emails at any time (unsubscribe link or email us).
Data portability (when technically feasible).
To exercise rights, contact [email protected]. We may need to verify your identity.
Emails/SMS: We comply with CAN-SPAM for email marketing (and TCPA for SMS, if used). You can opt out at any time.
Do Not Track / Global Privacy Control: Our site does not currently respond to browser “Do Not Track” signals. We will monitor developments and update this notice as needed.
10) International Users
Our services are directed to the U.S. If you access from outside the U.S., you consent to processing in the U.S., where laws may differ from those in your country.
11) Third-Party Links
Our website may link to third-party sites. Their privacy practices are their own; please review their policies.
12) Changes to this Policy
We may update this Policy periodically. Changes take effect upon posting on this page. We encourage you to review it regularly.
Contact: [email protected] | [Add Address] | [Add Phone]
Cookie Policy
1) What Are Cookies?
Cookies are small text files placed on your device to help the site function, improve performance, and provide analytics. Similar technologies (e.g., local storage, pixels) may also be used.
2) How We Use Cookies
Strictly necessary: core site operations, security, session management.
Preferences: remember choices (e.g., language).
Analytics: understand visits, pages, and performance (e.g., Google Analytics).
Marketing (optional): measure campaigns and improve relevance (if enabled).
3) Third-Party Cookies
We may use third-party providers (e.g., Google Analytics) to collect aggregated statistics. These providers place their own cookies and have their own policies.
Learn more / opt-out from Google Analytics:
https://tools.google.com/dlpage/gaoptout
https://policies.google.com/privacy
4) Your Choices
Most browsers let you block or delete cookies. This may affect site functionality.
Browser help pages: Chrome, Safari, Firefox, Edge (see vendor support sites).
5) Updates
We may modify this Cookie Policy to reflect changes in law, technology, or our practices. Revisit this page periodically.
Legal Notice & Terms of Use
1) Owner & Contact
Site: ceibaaccounting.com
Owner: Ceiba Accounting — Alex Rivea
Address: [Add U.S. address] | Phone: [Add U.S. phone] | Email: [email protected]
2) Acceptance of Terms
By accessing or using this website, you agree to these Terms. We may modify content or availability at any time without notice.
3) Use of the Site
You agree to use the site lawfully and not to interfere with its operation or security. We may suspend or terminate access for violations.
4) Intellectual Property
All content (text, graphics, logos, images, software, design) is owned by Ceiba Accounting or its licensors and is protected by U.S. and international IP laws. You may make personal, non-commercial copies; any other use requires prior written permission.
5) User Content
If you submit content (e.g., forms, comments), you grant us a non-exclusive license to use it to operate and improve the services. Do not submit unlawful, infringing, or harmful material.
6) Links & Third Parties
Links to third-party sites are provided for convenience. We do not endorse nor are responsible for third-party content or services.
7) Disclaimers
The site is provided “as is” without warranties of any kind to the fullest extent permitted by law. We do not guarantee uninterrupted or error-free operation.
8) Limitation of Liability
To the maximum extent permitted by law, Ceiba Accounting shall not be liable for indirect, incidental, special, consequential, or punitive damages, or loss of profits, data, or use.
9) Indemnification
You agree to indemnify and hold harmless Ceiba Accounting from claims arising out of your misuse of the site or violation of these Terms.
10) Governing Law & Venue
These Terms are governed by the laws of the State of Florida, without regard to conflicts of laws. Exclusive venue: state and federal courts located in Miami-Dade County, Florida.
11) Changes
We may update these Terms at any time. Continued use constitutes acceptance of changes.
Accessibility Statement
We are committed to providing a website that is accessible to the widest possible audience, consistent with WCAG 2.1 Level AA and Section 508 of the U.S. Rehabilitation Act.
Measures We Take
Alternative text for meaningful images.
Proper heading structure and semantic HTML.
Sufficient color contrast and focus indicators.
Keyboard navigability and skip links where applicable.
Regular reviews of templates and newly published content.
Feedback & Contact
If you encounter accessibility barriers, contact us:
Email: [email protected]
Phone: [Add U.S. phone]
We aim to respond promptly and provide accessible alternatives where feasible.
Last reviewed: October 3, 2025
Quick setup checklist (fill before publishing)
Replace [Add U.S. address] and [Add U.S. phone].
Confirm whether you use Google Analytics and any marketing pixels; if yes, keep references above.
If you will send SMS, add a one-line TCPA disclosure on the opt-in page.
Add an unsubscribe link in marketing emails (CAN-SPAM).
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